Who we are

This site is operated by Greg Woodward ("we", "us"), a commercial photography and video business based in London, United Kingdom. For any question about this policy or your data, contact info@gregwoodwardphoto.com.

What we collect

If you submit the project enquiry form on the contact page, we collect:

• Your name, company, email address and phone number
• Details about the project you describe: service type, scope, location, timing, intended usage, budget range and any notes you add
• A small amount of technical data used only to filter spam submissions (a timestamp and a hidden anti-spam field)

We don't collect any personal data from simply browsing the site. If you arrive via a marketing link containing campaign parameters (for example utm_source), those parameters may be held briefly in your browser's session storage to understand which channel referred you. This clears automatically when you close the browser tab and is never combined with your identity unless you separately submit the enquiry form.

How we use it

Enquiry data is used to calculate an estimated project quote, review it before anything is sent, and email you that quote if we can help with your project. We may also use your contact details to follow up about the enquiry itself. We don't use enquiry data for marketing unless you separately opt in elsewhere.

Where we use an AI service to help draft the wording of a quote email, only your name, company, project overview and any notes you provided are shared with that service, purely to write the email's opening paragraph. Pricing is always calculated separately and is never generated or altered by AI.

Who we share it with

We use a small number of third-party services to run this process, each acting as a data processor on our behalf:

• Netlify, who host this website and its enquiry-handling functions
• Google (Google Sheets), where enquiry records are stored
• Telegram, used to notify us of a new enquiry so it can be reviewed before any quote is sent
• our email provider, used to send the quote to you once approved
• OpenAI, only if used to help draft the wording described above

We don't sell your data, and we don't share it with anyone outside this list except where required by law.

How long we keep it

We keep enquiry records only for as long as reasonably necessary to respond to your enquiry and for our business records. You can ask us to delete your data at any time using the contact details above.

Your rights

Under UK GDPR, you have the right to:

• ask what personal data we hold about you
• ask us to correct inaccurate data
• ask us to delete your data
• object to or restrict how we use it
• ask for a copy of your data in a portable format

To exercise any of these rights, email info@gregwoodwardphoto.com. If you're not satisfied with our response, you can complain to the UK Information Commissioner's Office (ico.org.uk).

Cookies and analytics

This site does not currently use cookies or analytics trackers. If that changes, this policy will be updated first.

Changes to this policy

We may update this policy as the site or our processes change. The date at the top shows when it was last revised.